PRIVACY NOTICE FOR STARRED
This privacy notice is designed to provide you with clear information about the manner in which Sanofi and its service provider, STARRED (hereinafter “STARRED”) will process your personal data for the purpose of conducting the survey detailed below (hereinafter the “Questionnaire”).
The Questionnaire includes worldwide industry standard questions regarding recruitment experience designed for external and internal candidates, as well as for Sanofi employees (Hiring Managers, Recruiters).
Subject to voluntary participation worldwide, the questionnaire is not anonymous. Both your answers and the aggregated data will be handled by Starred and Sanofi in a confidential manner.
WHY WE PROCESS PERSONAL DATA
The objectives of the Questionnaire are to:
• Gather insights on the recruitment experience.
• Better understand the strengths and potential areas of improvement of our recruitment processes and practices.
• Optimize recruitment experience for our candidates and Sanofi employees through data driven initiatives.
The legal basis of the processing is Sanofi’s legitimate interests – unless local legislation requires consent specifically, as well as consent from external respondents.
Sanofi commits to focus on the use of aggregated results. Individuals concerned by the Questionnaire, either directly by way to filling it in or indirectly by way of being part of the recruitment process, will face no adverse consequences as a result of this initiative.
WHOSE PERSONAL DATA IS PROCESSED
Voluntary Employees (globally) and candidates (globally), which is inclusive of:
- Hired candidates
- Rejected candidates
- Hiring Managers
- Recruiters
Please note that in accordance with local laws and regulations in China, personal data of Chinese external candidates will not be processed in this project.
WHAT PERSONAL DATA WE NEED TO PROCESS FOR THIS QUESTIONNAIRE
In order to conduct the Questionnaire, several categories of personal data will be processed:
Identification and contact information as provided by Sanofi to STARRED in order to send communications relating to the Questionnaire: First and last name, professional email address (employees), personal email address (external candidates).
Concretely, it will allow you to receive the necessary invitation to participate in the Questionnaire and automatically get a kind reminder seven days after the initial invitation email to complete the Questionnaire.
Administrative data as provided by Sanofi to STARRED in order to create adequate analysis frameworks: Supervisory_Organization, Job Req ID, Hiring Manager, Candidate Stage, Last Recruiting Stage Change Moment, Worker Type, Worker Sub-Type, Internal/External Hire, Global Business Unit, Country, Region, Management Level, Project Code, Recruitment Tagging, Source Category, Job Family Group.
This personal data will come from Workday with the sole aim of pre-populating certain fields on the STARRED platform. The flow of information is not bi-directional. As such, the information collected on STARRED will not be used to complete or otherwise feed the Workday employee database.
Questionnaire responses provided on the STARRED platform by the respondents directly to STARRED for the purpose of analyzing the results once the questionnaire closes. As part of the Questionnaire, respondents may choose to give written comments – or verbatim..
The Questionnaire is not anonymous (ie. even though it is not the purpose of Starred, it is technically feasible to link answers to respondent). However, respondents to the survey will benefit from a confidential-by-default set up where access is closely monitored by the Talent Office at Sanofi.
The information provided will not be used to make any decisions about the individual, including hiring or future opportunities. Likewise, Sanofi commits to safeguards to avoid any adverse effect at individual level as result of this survey.
In addition, since this Questionnaire is conducted online, STARRED uses cookies. This helps provide respondents with a good experience when they use the Platform. For detailed information on the cookies, they use and the purposes for which they use them see the Cookie Notice
WHO HAS ACCESS TO YOUR PERSONAL DATA
The personal data is collected and processed under the control of Sanofi.
Internally at Sanofi, there are specifically identified group of recipients:
• Platform “Administrators”(Identified Members of the Talent Office Digital and People Insights) will have access to the raw individual data to review trends and scores provided by participants. Also, they will access administrative data to provide technical support, set-up surveys and update any data needed to ensure the launch of surveys.
• Platform “Users” will access aggregated results by the dashboard. (no individual answers).
• Monitored and select Data Science employees from People Insights Center of Excellence will get privileged access to the Questionnaire on a case-by-case basis and following full compliance assessments for research purposes aligned with improving employee experience.
In addition, Sanofi relies on the STARRED platform to run the Questionnaire and analyze it to generate relevant insights regarding Sanofi’s situation in terms of recruitment experience.
This service provider will collect and process data as processor, acting on behalf of and in accordance with the instructions it receives from Sanofi.
USE OF ARTIFICIAL INTELLIGENCE
In addition to the use above, comment free text fields from questionnaire responses will be analyzed by Artificial Intelligence to categorize the feedback.
No individual decision will be made based on the AI feature.
HOW WILL YOUR DATA BE USED?
Once you submit your responses, Administrators and Users will access based on their rights. Raw individual data – including verbatims – will be hosted both on Starred and on Sanofi’s sides. Sanofi will solely use raw individual data for analytics purposes. More generally Sanofi will use aggregated data as provided by Starred and People Insights Team to improve the recruitment process. The Talent Office at Sanofi will audit and regularly review access rights.
Written comments are important to convey additional feedbacks from the respondents. While providing their input, Participants are suggested to focus on the recruitment experience solely and refrain from sharing any unrelated information (e.g.: individual’s name, derogatory or sensitive information).
HOW LONG WE RETAIN YOUR PERSONAL DATA?
For the purposes of this Questionnaire, STARRED and Sanofi will hold raw individual data for 30 days. After this period, Starred and Sanofi will keep aggregated data such as trends for a period of 12 months.
TRANSFERS OUTSIDE OF THE EEA
SANOFI is a multinational Group. As such, Sanofi may need to transfer your personal data to entities of its Group or to third-party partners outside of the Sanofi Group. Such Sanofi or non-Sanofi entities may be located outside the Economic European Area, in countries where personal data legislation does not necessarily offer the same level of protection or in countries not recognized as offering an adequate level protection.
In order to ensure an adequate level of protection of your data, those transfers are safeguarded in accordance with the requirements of the country of origin of such transfers, and in the present case:
• Standard Contractual Clauses of the EU Commission
• BCRs
WHAT ARE YOUR RIGHTS CONCERNING YOUR PERSONAL DATA?
Subject to the legislation applicable in the country you are in, you may be entitled to:
• Have access upon simple request to your Personal Data. In that case you may receive a copy of such data
• Obtain a rectification of your Personal Data should your Personal Data be inaccurate, incomplete, or obsolete
• Obtain the deletion of your Personal Data in the situations set forth by applicable data protection law (“right to be forgotten”)
• Object the processing of your Personal data, where your Personal Data has been collected and processed on the basis of consent or legitimate interests of SANOFI
• Request a limitation of the data processing in the situations set forth by applicable law
• Request that some of the Personal Data you provided to us is brought to you, or to another data controller, in a commonly used, machine-readable format
Also, and while we suggest that you contact us beforehand, you are entitled to lodge a complaint with your local Data Protection Authority regarding the processing of your Personal Data.
If you would like to exercise any of these rights, please contact us as described in the “How to Contact Us” section below.
WHO TO CONTACT FOR QUERIES?
In order to exercise your rights as set out above, please go to this webpage.
For any other queries concerning the processing of your personal data, you can contact SANOFI’s Data Protection Officer at this address: privacy-office-GLOBAL2@sanofi.com.