KL Hub Operations Support

About the Job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready?

As the Kuala Lumpur Hub Operations Support, you’ll be supporting day-to-day operation of office administrative tasks for the hub management team ensuring smooth workflow and efficiency related to administration in alignment with Global and Local needs, strategies, and directions. You’ll be part of the Sanofi Business Operations, reporting to the Kuala Lumpur Hub Head based in Malaysia.

Main Responsibilities:

Operation

• Support the Kuala Lumpur Hub Head in managing calendar, travel arrangements, expense submissions, meeting logistics, and other administrative tasks as assigned.

• Manage and monitor day-to-day administrative operations and support special projects for the hub's management team.

• Serve as primary point of contact for hub-wide events and meetings coordination including logistic arrangements, food and catering, space allocation, security etc.

• Monitor budget including processing purchase orders, tracking expenditures, procurement of office supplies and services, as well as vendor management.

• Assist in preparing and formatting various hub materials including presentations, reports, briefing kits, posters and other internal or external communications.

• Collaborate across different functions to ensure effective delivery of operational support to the organization.

• Support the Business Continuity/ Crisis Management Plan, as assigned

Organizational

• Demonstrate strong commitment while providing a welcoming environment for both internal and external stakeholders in a helpful, polite and professional manner.

• Supports newcomer onboarding according to the functional directions.

• Implement appropriate filing and documentation (digital or otherwise) and other office procedures to facilitate a highly organised and smooth functioning hub.

• Manages e-mail distribution lists and business system access administration.

• Support in drafting meeting minutes for team meetings and distributing the recorded actions and inputs to attendees in the meeting, as assigned.

• Carry out any other general administration and assistant duties as required on behalf of Kuala Lumpur Hub Head and leadership team.

Engagement Support

• Actively support the planning and maintenance of the hub's communications and engagement calendar, channels, events, and activities, while ensuring timely, enthusiastic support and execution.

• Distribute hub related communications through appropriate channels in consultation with the Hub Engagement Partner.

About You

• Bachelor’s degree with prior experience in a team support or administration capacity within a fast-paced environment.

• Demonstrated organizational skills with strong proficiency in communication, and office tools and systems.

• Attention to details and the ability to multi-task and deliver timely results.

• Proactive, solution-oriented, creative and curious, with the agility to learn and grow. 

• Absolute discretion in handling confidential information.

• Business fluent in English with good communication skills and the ability to build effective relationships with internal and external stakeholders.

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.