Vaccines
Where
extraordinary minds
help protect  half a billion people

Main responsibilities:

Admininstration Support

• Provide daily secretarial and administrative support to BU GM, arranges appointments, travel arrangement and expense reimbursement, e-expense approval, to ensure all applications guided in finance/ compliance/SOP

• In charge of BU GM’s daily admin matter, including monthly BU GM’s Itineraries, Air-ticket, hotel booking, budget application & reimbursement, etc.

• Understand finance/compliance /SOP and share to team

• Follow up on budget accruals and reimbursement overdue tracking as needed

Assist with BU Events and operations

• Coordinate business events planning, in particular management meetings, annual kick-off, etc.

• Ensure all meetings have proper minute documentation with actions, deadlines and responsible persons

• Follow up on meeting actions to ensure they are completed on time

• Organize the leadership group teambuilding activities

• Support BU GM‘s special project, and keep closely contact with BU GM's sub team

Cross function communication

• Serve as BU focal contact point to ensure the communication and cascading of cross functional initiatives

• Maintain and direct the key BU internal communication platforms

Other tasks/responsibilities assigned by BU GM

About you

What you should have?

• Minimum bachelor degree holder

• At least 3-5 years relevant work experiences in large multinational companies in administrative or secretarial roles

• Project coordination and management skill is preferred

• Good communication: able to clearly communicate objectives, get alignment and actively follow up

• Excellence command of both written and oral English & Mandarin

• Ability to keep critical BU information confidential