Project Management Specialist

Reference No. R2792595

Position Title: Project Management Specialist

Department:Project Management Office

Duration:  Fixed Term Contract End Date March 2028

Location: Toronto, Ontario - Hybrid

About the Job

We deliver 4.3 billion healthcare solutions to people every year, thanks to the flawless planning and meticulous eye for detail of our Manufacturing & Supply teams. With your talent and ambition, we can do even more to protect people from infectious diseases and bring hope to patients and their families

The Toronto site is going through a multi-year business transformation and an exciting period of unprecedented projects volume. This transformation will require new operational strategies for executing and delivering our projects and enhanced ways of working. Within the Toronto Portfolio Management Office, Project Managers directly contribute to executing and delivering Industrial Affairs projects of the Toronto Site.

The Project Manager acts as E2E* Project Manager for 2 to 4 middle size projects in Toronto and / or strategic Programs or as Project Management support to the E2E Project Manager for a Tier 1 Large & Complex project.

The E2E Project Manager is a critical role in the overall management of the projects: this role is responsible for the project(s) cross functional integration, bridging the boundaries, removing siloes and enabling the flow of information among the various workstreams, managing the coordination of the Resource Management, Scope management, Risk management, Lessons learned processes and communication / reporting consolidation (executive summary), Shine updates (Cost, FTEs and PKMs), drive conflict resolution, support the governance process (Steerco preparation, Funding request preparation, decision-making process, etc.).

The E2E Project Manager must interact and foster collaborative relationships with workstream controllers, project team members, Finance, site leadership, local and global PMF (Project Management Function), and the leadership from external partners or government entities.

Project Managers also contribute to site-wide improvements on project management standards and methodology. 

*E2E = End-To-End: relates to the integration of all project cross-functional workstreams and project phases (from feasibility to closure of the project)

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

E2E Project Manager responsibilities 90%

• Project Cross functional integration, bridging the boundaries, removing siloes and enabling the flow of information among the various workstreams. The project manager will leverage the cross functional gate mapping and associated deliverables to perform the cross functional integration and document it in various project documents such as project charter & PEP.

• Coordination of the Resource Management process, Scope management Risk management process, Lessons learned, Communication / reporting (executive summary), Shine updates (Cost, FTEs and PKMs), support the governance process (Steerco prep, Funding request prep).

• oCore team Coordination / meetings / Action tracking etc. and adherence to PM Best Practices, Standard, etc.

• Attends schedule performance reviews; Drive opportunity analyses identification, supporting schedule execution

• Contributes to Cost month-end reviews; HC planning & management; FTEs forecast & variance analysis for internal & external resources

• Identify and recommend opportunities for improvement, such as timeline acceleration while balancing cost and without compromising on quality

• Shine updates: Collect, enter into Planisware (Project Portfolio management software), and maintain / update all information (cost, schedule, resources) from workstreams

Ensures deployment of project management standards and best practices 10%

• Applies VIA Project Management Handbook standards and Sanofi Pasteur project management standards and best practices

• Lead site-wide improvements of project management standards and methodology. 

HSE REQUIREMENT/STATEMENT

• Works within the policies, procedures and regulations as required by the Company and under the Occupational Health and Safety Act.

CONTEXT OF THE JOB/MAJOR CHALLENGES

• This role will require negotiating with senior leaders of the organization to ensure adequate budget and resource is allotted to the project while being flexible and adaptable to possible refinements of strategy.

• This requires solid understanding of business impact in alignment with priorities of the company.

DIMENSIONS/SCOPE

Project management for middle size strategic projects of Toronto site:

• Responsible for managing cost for project budget 200K CAD to 5 M CAD

• Responsible for consolidating and controlling project activities / schedule, budget and resources for projects

• Interact and foster collaborative relationships with work stream controllers, project team members, Finance, site leadership, global PMF, and the leadership from external partners.

• Contribute to site-wide improvements on project management standards and methodology. 

About You

REQUIREMENTS

Education/Certifications

• University degree such as Bachelor of Science, Bachelor of Engineering or Business studies

• PMP and PMI Agile certification or equivalent is a plus.

Experience

• 3 years' experience in managing projects in challenging environment preferably in pharmaceutical industry and/or manufacturing environment.

• Project Management processes, project schedules, project cost estimation and forecasting

• Ability to develop business cases, change orders, collating/consolidating work-stream financial information

• Demonstrated experience in Agile / Lean project management and Scrum agile methodology and visual management

• Experience with Planisware Portfolio and Project management solutions is highly desirable

Competencies

• Experience in project management (respect project constraint such as time, cost, scope, quality to achieve project success)

• Experience in project risks management (risk identification, qualitative and quantitative analysis, remediation plan development and monitoring)

• Outstanding organizational skills, time management and dealing with conflicting priorities

• Strong interpersonal skills (with demonstrated stakeholder management, conflict management / resolution in group dynamic)

• Advanced skills of Excel and MS Office applications and efficient use company tools such as SAP, TrackWise, QeDoc, Excel etc. with the ability to adapt to new tools

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs

This position is for a current vacant role that we are actively hiring for.​

Sanofi is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants.  Accommodations for persons with disabilities required during the recruitment process are available upon request.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.

Les employés peuvent être admissibles à participer aux programmes d'avantages sociaux de l'entreprise. Des informations supplémentaires sur les avantages sociaux peuvent être trouvées ici.