People & Culture Coordinator, Specialty Care

People & Culture Project Coordinator, Specialty Care HR

The People & Culture (P&C) Project Coordinator will be responsible for providing primary support to the North America, People Business Partner (HR) Lead for Specialty Care US and Canada and his team. This role reports into the People Business Partner lead of Specialty Care,  North America. This role is based in Cambridge (450 Water Street) and is hybrid (2-3 days a week in office).

This role is 50% Senior Administrative Assistant and 50% Project Coordination. This role requires detail orientation, excellent relationship management, can-do attitude, and basic proficiency with project management and some data analysis. Basic understanding of HR function and key activities is helpful.

This role requires high levels of confidentiality and discretion.

Senior Administrative Assistant (50%)

As Senior Administrative Assistant, role will provide basic administrative tasks and activities related to:

• Travel arrangements – coordinate domestic and international travel needs
  • Calendar management – proactively manage Outlook calendars, resolve schedule conflicts, and prioritize meetings and urgent matters
  • Expense reports – process expenses accurately and in a timely manner
  • Event coordination – arrange on-site and off-site meetings and events including venue, A/V, catering, etc.
  • Invoice Management - Track invoices and purchase orders
  • Other Administrative Tasks – as requested

Project Coordinator (50%)

As Project Coordinator, role will provide basic project coordination and management as well as analytical functions related to:

• Support key HR cycle activities and efforts: Year-end/Performance Cycle, Talent Management & Succession Planning cycle, Your Voice Surbey launch and action planning, etc.
• Support Analytics and Insights - Help develop reports utilizing existing HR dashboards and metrics; assist information gathering and analysis processing; derive insights and analytics for key initiatives and efforts 
• Support Special Ad hoc Projects – Assist in a project management and coordination capacity on key HR ad hoc projects including key business & HR events

KEY RESPONSIBILITIES INCLUDE:

Seasoned and exemplary 1:1 work style

• Proactive and senior leader focused time management that occurs in real-time
• Ability to organize and execute multiple priorities with a sense of urgency
• Outstanding oral and written communication skills
• Strong administrative and computer skills, specifically MS Office (Outlook, Teams, PowerPoint, Excel and Word)
• Ability to interact with various levels of business functions and professionals in and outside the organization, able to respond effectively to the needs of the business

Strong emotional intelligence ability

• Can manage through office dynamics, and routinely exercises excellent judgement of situations that arise, especially in relation to situations requiring confidentiality.
• Can interact comfortably with all individuals and is able to build their own network and leverage internal resources

Demonstrates personal accountability.

• Works independently and with utmost discretion
• Conducts themselves with integrity and is engaged in their work with a positive attitude
• Acts with accountability and takes responsibility for actions and follow-through
• Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines
• Remains available to provide backup support to other Senior Administrative Assistants during vacations, sick leaves, etc.

Ad-hoc HR administrative support

• Has a high degree of confidentiality and judgment; able to manage sensitive information and data carefully
• Manage document repositories including shared drives, SharePoint sites, and Teams sites
• Executes regular reporting and dashboards (Excel & PowerPoint); updates HR roadmaps and dashboards (culture, talent, performance & reward) with guidance from the team

Basic Qualifications:

• High School Diploma or GED and 6+ year's administrative experience or Bachelor’s Degree
• Proficiency in using technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others).

Preferred Qualifications:

• Bachelor’s Degree preferred.
• Prior HR experience or working in an HR environment.
• Prior Administrative Assistant experience and HR project coordination / management experience too
• Build presentations using PowerPoint
• Solid analytics and insights experience and skills
• Experience with SharePoint and Teams content administration.
• Experience supporting senior-level business leaders in a pharma or biotech environment.
• Excellent verbal and written communication skills.
• High ethical standards, maintenance of confidentiality.
• Flexibility with time, working across multiple time zones.

CORE COMPETENCIES:

• Act for Change- embrace change and innovation to initiate new and improved ways of working
  • Proactively seek and execute best practice administrative procedures in tandem with colleagues
• Cooperate Transversally- collaborate effectively with peers, stakeholders and partners across the organization, within and across GBUs, to positively impact collaboration and efficiencies
  • Proven stakeholder management skills with senior leaders, including comfort with ambiguity
• Strategic Thinking & Decision Making – ability to work independently and exercise excellent judgement of situations that arise
  • Highly honed research abilities and able to use them with minimal source information
• Develop People/Self – willingness to continue to develop core administrative competencies over time
  • Aligns oneself with Sanofi procedures and culture