Invoice to Pay Expert

• Location: Barcelona, Spain

Summary: The Invoice-to-Pay (I2P) Expert is responsible for optimizing the end-to-end invoice processing and payment lifecycle. This role ensures timely, accurate, and compliant invoice handling—while driving automation, reducing exceptions, and enabling a frictionless experience for suppliers and internal stakeholders. The I2P Expert works across procurement, finance, and technology teams to implement best-in-class practices that improve operational efficiency, vendor satisfaction and working capital.

Key Responsibilities:

• Design and continuously improve I2P processes, including invoice capture, validation, matching, exception handling, and payment execution.

• Define standard operating procedures and support global standardization of invoice types (PO, non-PO, service entry, recurring).

• Implement automated workflows for invoice approval and matching (2-way, 3-way).

• Drive the deployment and optimization of eInvoicing platforms (e.g., SAP, Tungsten, etc).

• Define business requirements for OCR, AI-driven invoice validation, straight-through processing, and payment automation.

• Monitor system performance and collaborate with IT and platform teams on continuous enhancements.

• Analyze root causes for invoice exceptions, rejections, and late payments; implement corrective and preventive measures.

• Design controls and validations to ensure invoice compliance with tax regulations, payment terms, and contract conditions.

• Collaborate with internal audit, legal, and tax to ensure invoice compliance and risk mitigation.

• Define and track key I2P KPIs (e.g., first-pass yield, cycle time, on-time payment rate, % touchless invoices).

• Use data and analytics to identify improvement opportunities and lead transformation initiatives.

• Support cash flow forecasting and working capital optimization through invoice and payment timing strategies.

About you:

Qualifications

Required:

• Bachelor's degree in a relevant field (e.g., Business Administration, Finance, Accounting.
• Proven experience in Accounts Payable, ideally within a large, multinational organization.
• Deep understanding of P2P processes and best practices.
• Ability to work independently and as part of a global team.
• Proven influencing skills in driving adherence to core model through collaborative efforts.
• Strong verbal and written communication skills; effective collaborator with strong trust-building and influencing skills.
• Results-oriented with strong analytics skills; ability to drive operational excellence through data-driven insights.
• Ability to lead change initiatives and foster a culture of continuous improvement.
• Experience with P2P systems and related technologies.
• Fluent in English (spoken and written).

Preferred:

• Master’s degree in business administration or a related field.
• Working experience in Accounts Payable / Payments using SAP.
• Knowledge of SOX and fundamental accounting principles.
• Project management experience, with a proven track record of delivering projects on time and within budget.
• Ability to work transversally and within a highly matrixed environment.
• Experience in healthcare and/or life-science industry.
• Experience in establishing and developing shared service capabilities and services.

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