Project Manager

Job title: Project Manager

• Location: Bogotá, Colombia

About the job

Our Hubs are a crucial part of innovatively improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As a Project Manager – Medical Operations, Neurology within our Medical operations team, the primary responsibility of this role is to manage and monitor the day-to-day operation of office administrative tasks for the Medical Operations, Neurology leadership team along with key tasks related to event management, contracting for Advisory Boards, Advisory Committees, and other Peer-to-Peer engagement events ensuring smooth workflow and efficiency in alignment with Global and Local needs, strategies, and directions.

Main responsibilities:

Operations

• Manage and monitor the day-to-day operations for the Medical Operations Director, Neurology leadership team ensures smooth workflow and efficiency.
• Responsible for providing end-to-end project management expertise and support on Sanofi Scientific events and conferences such as Congresses, Advisory boards, Symposiums, Conferences, Internal meetings etc. He/she will be responsible for providing Medical Directors (MDs) and field medical team with administrative support on pre-defined projects. 
• Perform pre-defined key tasks on the projects to support the MDs and ensure the projects move forward, such as: create or ensure the required documents are completed on time by the MDs (currently GRF, ABP, PO and WBS forms) and move through the approval steps in a timely manner; when applicable, enter the documents/information on the relevant platform (Veeva, OneCRM, etc.) 
• Ensure follow-up with Procurement/Customer engagement team and develop/fill the needed documents from the MDs, ensure the projects move in the systems (vendors on-boarding, new projects with vendors or consulting agreements with HCPs, payment); follow-up the contracting status; draft emails from templates, format documents (e.g. agendas, slides). Present project overview and status at management meetings  
• Consistently demonstrates the core values, contributing to the business in a helpful, polite and professional manner undertaking any task however big or small.
• Support with FMV and Tiering related activities in liaison with the contracting team.
• Spearhead and maintain the Medical Operations, Neurology SharePoint site, ensuring up-to-date content accessibility for internal stakeholders.
• Create MS form and OneCRM surveys, monitor spreadsheets and alert project owners on expiry of materials
• Collaborate with Therapeutic Area leads to update content and liaise with Strategy and Operations leads for alignment, supporting effective cross-functional communication and resource management.
• Support engaging content creation with excellent content development and engaging visual imagery for posts on LinkedIn, Viva Engage, and so on.
• Work closely with other Administration/Support staff and teams to ensure the delivery of the goals.

Project Management

• Effective calendar management to maximize efficiency, minimize conflicts between events, and ensuring timely delivery of projects.
• Systematically organize and assign tasks, schedule meetings, project planning, team coordination, and risk management.
• Regularly track and monitor project status, organize timelines, plan project milestones, set reminders, measure project’s progress, share status and success.
• Prepare for meetings, develop presentations, manage multiple deadlines, and maintain oversight of critical details.
• Support contract management with the establishment of contract with internal and external vendors. 
• Work with the Medical Operations, Neurology Team to complete event GRFs, work with local teams to identify HCP nominations for events, partner with logistics agencies to arrange virtual and in-person engagements, follow-up on contracting status with the contracting team, and close out successful events.
• Drive project governance meetings with various stakeholders, vendors, logistics and digital team etc. and execute effective coordination to track and monitor the progress of the projects.
• Organize logistical solutions according to the project needs. 
• Carry out any other general administration, assistant and management duties as required on behalf of Medical Operations, Neurology.

About you

• Experience:
  • Proactive personality with minimum 3 years of experience
  • Proven ability to work effectively in a team-oriented environment.
  • Demonstrated organizational skills and ability to prioritize.
  • Previous experience in a team support / administration capacity within a fast-paced business.
  • Proficient at providing calendar support.
  • Eloquent at communication through social media networks such as, Yammer and Linkedin
  • Proven ability to meet deadlines and make best use of limited resources.
  • Strong team player who is self-motivated and able to multi-task under pressure.

• Soft skills:
  • Good communication skills
  • Empathy
  • Engaging presence, proactive thinking
  • Good memory and Organizational skills
  • Ability to overview
  • Visual point
  • Independence, Reliability

• Technical skills: Proficient level in using broad range of Microsoft O365, calendar management skills, expert in PowerPoint presentations, data visualisation, project management tools, content creation, communication tools and techniques.
• Education: College graduate (advantage: manager assistant, secretary qualification)
• Languages: Business fluent in English, both written and spoken.

Why choose us?

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• You’ll be part of leading the first experiences a job seeker has with Sanofi and ensuring it is best-in-class and driving conversions.
• You’ll be part of a truly diverse cross-cultural team and can have real business impact.
• Flexible working policies, including up to 50% remote work.
• Private medical care, life and health insurance, and gender-neutral paid parental leave
• Colombia is one of Sanofi’s key locations for new talents, having a big footprint with the Bogota HUB and its best-in-class operation.
• Mexico and Argentina Play an instrumental part in creating best practice and innovation within our 3 vaccines production plants.

PursueProgress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

#LI-LAT #LI-HYBRID