Team Support Specialist

• Location: Bucharest, Romania
• Job type: Fixed-term, till 15th December 2025

About the job

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Team Support Specialist performs complex administrative and organizational activities related to the resources of Pharma RO Business Unit (BU) (such as personal, financial, technical, or material) to support the Pharma BU head and all employees of the BU, in accordance with the internal standards of the company.

Main responsibilities:

• Supporting commercial teams, coordinating schedules, managing communication between team members, providing administrative support to ensure the sales team operates efficiently and effectively.
• Administrative support for congresses organization (local/national) – focal point for event SOP
• Administrative support to Pharma Lead (calendar/schedule management, administrative support)
• Organization of Pharma cycle meetings
• Organization of regional meetings as well as internal GBU meetings (regular/ad-hoc)
• Contracts´ management: with HCPs and Institutions – contracts with authorities; contracts with payers archiving.
• Purchase orders management – manage Purchase orders in system (eBuy)
• Records of promo materials and their distribution
• Ad-hoc tasks which are needed to support GBU effectiveness in scope of operational support
• Works in various internal systems/ uploads necessary documents to local authority systems
• One CRM support – key user for GBU
• E vendor – Support due diligence process for customer engagement managers

About you

Experience:

• Previous experience on similar position in an international environment

• Experience in events and budget management

Soft and technical skills:

• Basic understanding and knowledge of marketing, market access and sales activities, as well as the related tools (CRM, Contract system etc)
• Basic legal understanding is a plus for contracts management.
• High level of computer skills: Advanced knowledge of MS Word, MS Excel, MS PowerPoint, MS Outlook
• Strong organization & documentation processing skills and follow up
• Analytical thinking, attitude focused on problem solving, time management and ability to perform multiple tasks
• Demonstrate a high level of energy and personal responsibility for individual and team goals
• Good team worker, able to build relationships within and across matrix departments and functions
• Integrity, resilience and adaptability in complex and often changing environment; ability to withstand pressure and meet deadlines and commitments

Education: University degree.

Languages: Fluency in English and local language.

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.