Executive Assistant

Job Title: Executive Assistant

About the Job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world. 

Experienced administrative professional providing high level administrative and project management support to the Head of Strategy & Business Development. The Executive Assistant will serve as a main point of contact for the Strategy & Business Development Leadership team. The Executive Assistant is expected to develop a complete understanding of department functions and areas of responsibility and must have a strong commitment to professional ethical standards, including the ability to handle and protect confidential and sensitive information.

We are an innovative global healthcare company with one purpose: to chase the miracles of science to improve people’s lives. We’re also a company where you can flourish and grow your career, with countless opportunities to explore, make connections with people, and stretch the limits of what you thought was possible. Ready to get started?

Main Responsibilities:

• Handles complex calendaring, constantly monitors electronic communications, handling and responding to correspondence on behalf of manager and others

• Captures and prioritizes non-routine needs on a real-time basis, as well as keeping track due dates for tasks and action items for on-time completion

• Anticipates leaders needs for various commitments and prepares accordingly

• Meeting planning, including coordinating on-site and off-site meetings with internal and external stakeholders/customers.

• Arrange and provide support for meetings

• Work within the system in a resourceful manner to accomplish reasonable work goals; show flexibility in response to process change and adapt to and accommodate new methods and procedures

• Coordinates updates of distribution lists

• Performs various administrative duties which may be complex or confidential, such as reconciling expenses, creating and editing agendas, ad hoc reports, and specially assigned projects

• Coordinates global and domestic travel arrangements including registrations

• Prepares expense reports, as well as reviewing staff expense reports for compliance and proper submission of documentation prior to manager approval

• Communicate accurate information, directives, assignments, instructions, and messages to others in a courteous and professional manner.

• Create requisitions within e-Buy, for example ordering supplies, preparing purchase orders and other administrative and systems support

• Oversee organization and maintenance of files including confidential data

• Assists other admins as necessary, working together collaboratively to share best practices

• Completes other duties as requested

About You

Requirements

Basic Qualifications:

• High School Diploma

• 10 years' experience as an Administrative or Executive Assistant

Preferred Qualifications:

• Associate's Degree from an accredited college or university

• Highly proficient with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) Strong working knowledge of Workday, Concur, e-Buy, Catalyst, MyAwards, Workday, Sharepoint a plus Competencies:

• Ability to interact with all levels of the organization

• Strong organizational and communication skills

• Extremely detail oriented with excellent follow up skills

• Ability to work independently as well as part of a team

• Ability to manage multiple, sometimes conflicting priorities in a fast-paced and demanding environment and ensure smooth and efficient flow of day-to-day operations

• Sensitivity and discretion handling sensitive and extremely confidential matters

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to gain experience and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take diligent care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.