Project Specialist– Medical Contributions

Job title: Project Specialist– Medical Contributions

• Hiring Manager: Associate Project Manager – Grants
• Location: Hyderabad
• % of travel expected: Travel required as per business need
• Job type: Permanent and Full time

About the job

Our Team:

Sanofi Business Operations (SBO) is an internal Sanofi resource organization based in India and is setup to centralize processes and activities to support Specialty Care, Vaccines, General Medicines, CHC, CMO, and R&D, Data & Digital functions​. SBO strives to be a strategic and functional partner for tactical deliveries to Medical, HEVA, and Commercial organizations​ in Sanofi, globally.

Main responsibilities:

The Project Specialist will support for the below:

Support the process for Medical Contributions management activities which includes

• Independent Medical Education (IME)

• Research grants

• Scholarship/Fellowships

First point of contact for external request for medical contribution

Review the requests and triage the requests as per the established process

Send the request to concerned team/correct business owner to further process and coordinate for any required information. Requests should be triaged within 24 hrs of receipt.

Follow up via email/reports to ensure selected coordinator will assume the responsibility of grant manager or reassign the request.

Development of supplemental forms either in excel or Smartsheet, to support the needs of each affiliate to collect more information about the request than is gathered from the universal application in the portal

Continuous process improvement and training materials developed for this new process of Medical Contributions management

Update iEnvision and relevant trackers/SmartSheet/SharePoint. Develop and run reports for process assessment and improvement.

Archive all the documentation related to the request in iEnvision

• People: (1) Primary point of contact for requestor for technical aspects of application submission; Primary point of contact for internal Medical Contributions coordinators to support triage and flow; (2) Align with internal stakeholders to follow the Medical Contributions process as per SOP and guidelines.

• Performance: (1) Maintain project database and conduct routine critical analyses of project objectives and deliverables to proactively identify and communicate potential risks and possible efficiencies to the stakeholders and ensuring compliance; (2) Track relevant project key performance indicators (KPIs); (3) Ensure operational excellence and compliance readiness.

• Process: (1) Review Medical Contributions requests and evaluate according to guidelines and SOPs; (2) First point of contact for external request for medical contribution (3) Support the triage of applications to the correct business owner across the globe which  come through the newly established iEnvision portal of medical contribution tool; (4) The routing rules for this should be up to date by the person in charge of this activity; (5) Support  the development of supplemental forms either in excel or Smartsheet, to support the needs of each affiliate to collect more information about the request than is gathered from the universal application in the portal; (6) Monitor appropriate overall metrics and effectiveness measures and communicate results to internal stakeholders; (7) Regularly update iEnvision on the status of all projects as assigned including relevant trackers/SmartSheet/SharePoint;  (8) Consider process improvement ideas to ensure efficient operations.

• Stakeholders: (1) Work closely with stakeholders from all GBUs, Sanofi Business Operations & leadership team

About you

• Experience: 3 + years' experience in grants administrative or similar role
• Soft skills: Must possess sound interpersonal and information gathering skills, being able to relate well to others at all levels throughout the organization and can work in a team environment, effectively interacting with others
• Technical skills: MS Word, PowerPoint, Excel, Sharepoint
• Education: Degree in a scientific/ Pharmaceutical discipline or related degree
• Languages: Excellent knowledge of English language (spoken and written)

Pursue progress, discover extraordinary

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