R&D Operational Specialist

About the job

This position of “R&D Operations Specialist” is part of R&D activities in Hyderabad Hub reporting to the R&D Head, India, Hyderabad Hub. To deliver on our pipeline efficiently, R&D has transitioned into the Hub-model with an ambition to

• Deliver best-in-class enterprise services, enabling Sanofi to chase the miracles of science to improve people's lives, and

• Drive significant value for Sanofi through consolidation of activities and process improvement.

As part of the development journey of R&D in the hub model, this role will work closely with the R&D Head, India to manage and monitor day-to-day operations of office administrative tasks, supporting in managing outlook calendar, concur activities, onboarding requirement of the new recruits, organizing events, and facilitating the day-to-day activities for the head and the subsequent team to be hired. This is a pivotal role and the initial connect of the R&D with the stakeholders and employees.  

Are you ready to shape the future of medicine? The race is on to speed up drug discovery and development to find answers for patients and their families. Your skills could be critical in helping our teams accelerate progress. Join our R&D Hyderabad Hub as Project specialist and you’ll assure the seamless deployment of R&D Hub, smoothening the onboarding experience, while enjoying lots of opportunities to broaden your experience and hone your skills.

Main responsibilities:

Operation

• Manage and monitor the day-to-day operation of office administrative tasks for the R&D Hyderabad Hub team, ensuring smooth workflow and efficiency in administration.

• Manage the Headcount, Finance and IT related reports and coordination.

• Smoothen the onboarding journey of the R&D employees joining the Hub, keeping a track of headcounts and progress.

• Act as one point of contact for any employee queries related to the R&D Activities at the Hyderabad site, with an opportunity to connect with the Budapest site as needed.

• Contributes to the elaboration of current professional topics, in coordination and monitoring of the tasks.

• Manages management’s diary, outlook calendar, booking and facilitating of all types of meetings including booking of meeting venues, and organizing events.

• Arrange international and domestic travel arrangements and administration as required including expense reimbursements.

• Manage suppliers in ordering different office equipment and service areas including initiating POs and overseeing the delivery.

• Consistently demonstrates the core values, contributing to the business in a helpful, polite, and professional manner undertaking any task however big or small.

• Assist with the preparation of presentations and reports as requested for the R&D activities or the Hyderabad Hub.

• Work closely with other Administrative/Support staff and teams to ensure the delivery of the goals and outputs as required.

Organizational

• Being a strong point of contact on Zoom/MS Teams/telephone to ensure all queries and issues are dealt with or escalated as appropriate.

• Takes part in welcoming guests to ensure that a professional customer-focused service is provided at all times to both internal and external customers.

• Coordinates newcomer onboarding and training progress according to the functional directions.

• Coordinates the newcomer Buddy program (forms community, best practices, improved process, and onboarding experience).

• Work time administration (sick leave, some different work schedules) and focal point towards HR administration.

• Manages e-mail distribution lists and business system access administration (req submission, follow-up) as per functional inquiries.

• Implement appropriate filing and other office procedures to facilitate a highly organized and smoothly functioning division.

• Carry out any other general administration and assistant duties as required on behalf of the Centre Head.

About you

• Experience:

  • 4+ years’ experience work performed in a similar area.

  • Proven ability to work effectively in a team-oriented environment.

  • Demonstrated organizational skills and ability to prioritize.

  • Previous experience in a team support/administration capacity within a fast-paced business.

  • Strong team player who is self-motivated and able to multi-task under pressure.

  • Proven ability to meet deadlines and make the best use of limited resources.

• Soft and technical skills:

  • Good communication skills

  • Empathy

  • Engaging presence

  • Maintain confidentially & exercising discretion in group conversations

  • Good memory and Organizational skills.

  • Ability to overview.

  • Visual point.

  • Independence & Reliability.

• Technical Skills

  • Managing outlook calendars, & distribution lists

  • Proficient in using Microsoft tools including MS Office, PowerPoint, Teams

  • Knowledge of communication tools, including zoom, conference calls

  • Familiarity with the tools like Concur, Excelity, Workday, eBuy etc. or capability to learn them quickly

• Education: College graduate (advantage: manager assistant, secretary qualification).

• Languages: Proficient in Spoken and Written English, ability to comprehend and respond on emails

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs