Executive Assistant

• Location: Morristown, NJ

About the job

The Executive Administrative Assistant provides high level administrative support to company executive with multi-country responsibility in a fast-paced change-focused organization.  Is the face of the division with internal and external constituents and proactively ensures that the team runs efficiently and effectively through excellent time management, communication and attention to detail.  Works collaboratively with business unit administrative team to manage workloads through high and moderate volume times and manage vacancies as needed.  

Opella, the Consumer Healthcare business unit of Sanofi, is the purest and third-largest player globally in the Over The Counter (OTC) & Vitamins, Minerals & Supplements (VMS) market. 

We have an unshakable belief in the power of self-care and the role it can play in creating a healthier society and a healthier planet. That’s why we want to make self-care as simple as it should be by being consumer-led always, with science at our core. Through our unique and balanced portfolio of more than 100 loved brands, including 15 global and local high-growth challengers such as Allegra, Dulcolax and Buscopan, we deliver our mission: helping more than half a billion consumers worldwide take their health in their hands.  

This mission is brought to life by an 11,000-strong team, 13 best-in-class manufacturing sites, and 4 specialized science and innovation development centers. We are also proud to be the first major fast-moving consumer healthcare company to achieve B Corp certification. Join us on our mission. Health. In your hands.

Main responsibilities:

• Types reports, memos, letters and other documents using word relevant computer software; create or refine PowerPoint presentations based on provided draft.

• Lead business unit team of admins to ensure appropriate back up support is in place, common area is maintained, and the team is supporting one another in surge times for good of the whole.  

• Proactively manages MS Outlook calendars Region Head, managing regular team and individual meetings, adjusting when needed in advance, ensuring materials are ready ahead of time. 

• Performs general office duties such as ordering supplies, maintaining product room, assigning lockers, answering phone calls/taking messages and filing/scanning corporate documents, keeping business unit distribution lists updated.  

• Maintains the North America Leadership Team (NALT) shared space, ensuring meeting minutes/action items and presentations are up to date and organized.  Add/delete members as appropriate.

• Lead logistics for major business unit events including Town Halls, in person Forums, offsite leadership meetings.

• Coordinate meetings to include securing conference space, needed supplies and agendas.

• Coordinate meetings and business travel per Policy for Consumer Healthcare (CHC) Head, assemble and file expense report, review expense reports as delegate, balance Amex statement with expense reports.  Maintain central travel budget.  

• Assist in on-boarding of new employees including work equipment, system set up, etc.  

• Distribution of information; maintenance of electronic and required paper files.

About you

• Experience: 6+ years of administrative experience, preferably supporting a global executive. Proficient in Microsoft Office Software (Outlook, Excel, Power point, Word) and expense reporting.

• Soft and technical skills: Strong interpersonal/teamwork skills; ability to maintain confidentiality. Good verbal and written communication skills; strong grammar and punctuation skills. Strong organizational, time management and problem-solving skills; ability to self-initiate/work autonomously when needed. Comfortable with on-going change in ways of working, personnel and cross-cultural dynamics. Ability to work overtime when necessary to meet deadlines.

• Education: High school diploma required; college degree preferred.

• Languages: English

Why choose us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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