Executive Assistant

Executive Assistant

• Hiring Manager: Chief People Officer
• Location: Neuilly sur Seine (France)
• Job type: Permanent, Full time

About the job

Are you a dynamic, forward-thinking Executive Assistant ready to make a significant impact in a fast-paced global healthcare environment? Opella, the Sanofi Consumer Healthcare BU, is seeking an exceptional Executive Assistant to support two key leaders on our Opella Executive Committee: the Chief People Officer and the Chief Sustainability Officer.

Your Mission:

As a crucial member of our team, you'll be the linchpin that keeps our leadership operating at peak efficiency. Your role goes beyond traditional administrative support – you'll be a real partner, anticipating needs, solving problems, and driving initiatives forward in our ever-evolving environment.

Key Responsibilities:

Strategic Calendar Management

• Masterfully juggle complex, high-stakes schedules for two C-level executives
• Prioritize and manage competing demands with grace and strategic thinking
• Coordinate seamlessly with the Executive Assistant to the EVP Head of OPELLA and other CHC LT Assistants
  

Communication Catalyst

• Craft compelling presentations, reports, and correspondence
• Liaise effectively with internal staff, senior managers, executives, and external partners
• Manage confidential information with the utmost discretion and professionalism
  

Operational Excellence

• Spearhead travel arrangements, expense reporting, and procurement processes
• Proactively optimize internal processes for maximum efficiency and effectiveness
• Onboard new team members, ensuring a smooth integration into the organization
• Support and partner with the P&C Operational Excellence team by monitoring budget spent T&E, consulting fees and any project involving the Chief People Officer agenda and priorities.
  

Project Support and Event Management

• Drive the success of key initiatives, from Global Forums to off-site workshops
• Anticipate and proactively resolve potential issues before they impact the leadership team
• Support internal communications efforts across various channels
  

Cross-Functional Collaboration

• Interface with critical functions including Finance, Procurement, Facilities, and Digital teams
• Maintain up-to-date distribution lists, org charts, and other essential materials
• Adapt quickly to changing priorities and support ad-hoc projects as needed

About You

• Significant experience as an Executive Assistant in a fast-paced, global environment
• Advanced proficiency in Microsoft Office suite; familiarity with Concur, Workday, and other enterprise tools is a plus
• Fluency in French and English (both written and spoken)
• Exceptional organizational skills with a talent for multitasking and prioritizing
• Strong problem-solving abilities and a proactive, solution-oriented mindset
• Excellent interpersonal skills with a collaborative, team-player attitude
• Ability to maintain confidentiality and exercise discretion in all matters
• Agile mindset with the capacity to thrive in a dynamic, rapidly changing environment
• Experience in project management and event coordination
• Passion for sustainability and people-centric organizational cultures