Events & Congresses L2-1

Impact

The Event Engagements Specialist is responsible for operational activities related to services provided by Scientific External Experts and Health Care Organizations during the events managed by the Events Team. This role reports to the corresponding Event Engagements Lead, and oversees transparency management, contracting and communications, during and after events.

This role reports to the Events & Engagements Lead.

The role requires the capacity to assess risks when faced with uncertain and rapidly changing environmental conditions, making decisions supported by strategy, and finding resources to resolve issues in an efficient and business-appropriate manner. Effective communication is a must, as this role is an ambassador for the company’s Play to Win strategy and is accountable for operational activities within scope. 

1.1Responsibilities

• Coordinate activities related to SEE/HCO/patient engagement for event-related services, from the creation of the event or engagement, its approval, invitations, contract signatures and financial approvals through to the post-event invoicing and transparency disclosures.
  • Provide active data input to the Global Rationale Form for event and engagement approval, as well as coordinate related approvals.
  • Create and support completion of Service Agreements using One Sanofi tools and platforms. Manage corresponding reviews and approvals via de One Sanofi transparency approval and reporting tool. Coordinate Agreement signatures, communicating with external and internal parties, which includes the Contract Management team for complex agreements.
  • Prepare Fair Market Value calculations for the review and acceptance of each business unit.
  • Manage financial approvals and post-event invoice payments.
• Monitor and report on follow-up actions and planning status related to SEE/HCO engagements. Update all related budgets and forecasts.
• Deliver the best end-to-end experience for internal and external stakeholders through event planning, implementation, and tracking.
• Share knowledge and best practices with peers and stakeholders.
• Develop strong working relationships through transparent communication in all directions.
• Contribute to ensuring vendors and partners consistently meet or exceed obligations, perform constant evaluation of services and processes.
• Provide metrics on relevant markers of event management success, as well as those related to transparency and compliance in a timely and accurate manner.

1.2Requirements

• A Bachelor’s degree or equivalent is required.
• A minimum of 3 years of professional experience in an event planning/contracting field.
• Proficiency in the use of the MS Office suite.
• Project management experience is an advantage.
• This position may require up to 15% overall travel.

1.3Competencies

• Strong interpersonal skills, customer service orientation.
• Excellent verbal and written communication skills in English.
• Event and congress expertise. Customer focus.
• Financial acumen as it relates to budget management and spend analysis.
• Ability to influence, collaborate, negotiate, and deliver solutions in a complex environment.
• Innovative mindset, change management.
• Able to adapt to changing business priorities.
• High attention to detail, capable of asking insightful questions.
• Digital literacy.
• Accountability and sense of urgency, able to find flexible solutions on the spot when challenges arise.
• Superior organizational and adaptability skills.
• High ethical standards.