Executive Team Coordinator

Reference no. R2856079

Position title: Executive Team Coordinator

Department: Strategy & Operations

Location: Toronto, ON

About the job

Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.  

This is a dual-purpose, strategic role combining executive support with office operations leadership for Sanofi's Toronto AI hub, particularly focusing on DS&O. You won't just be executing tasks — you'll be setting the approach, building the systems, and establishing the best practices that keep DS&O and the hub running at its best. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, global environment. This role offers meaningful variety and real opportunity to grow alongside the team. The role is dynamic, evolving as the team and hub evolves, and includes detailed elements below, along with other duties as assigned by your manager.

About Sanofi 

We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives. 

Main Responsibilities:

Executive Support & Leadership Coordination

• Design and lead calendar management and scheduling protocols for senior DS&O leaders, ensuring time is prioritized effectively

• Establish travel coordination frameworks and best practices for the team

• Create expense management processes that ensure compliance with Sanofi policies

• Develop agenda-tracking and action-item systems for leadership meetings

• Set the standard for confidentiality and executive communication within DS&O

Office Management & Operations Leadership

• Establish and lead guest management protocols, policies, and procedures for the Toronto office

• Design and implement staffing approaches for reception, facilities, and visitor coordination

• Develop policies for lunch programs, catering, and office hospitality standards

• Create procurement frameworks for office suppliers, vendor relationships, and inventory management

• Build systems and processes that can scale across the broader Toronto office beyond DS&O

• Own the DS&O office experience while developing replicable models other teams can adopt

• Lead by example — manage DS&O's day-to-day needs while establishing best practices others can follow

Procurement & Vendor Operations Leadership

• Establish purchase order processes and eBuy/Buying Hub workflows for the team

• Design external onboarding frameworks through Flext — including SOW processing, Pontoon/CREW/SAP Fieldglass approvals, and contingent worker management

• Create support protocols for the OneSupport portal and vendor management

• Build scalable procurement approaches that reduce friction and improve consistency across DS&O

Reporting & Analytics Support

• Develop expense tracking and reporting systems that give DS&O clear financial visibility

• Provide analytical support on select projects as needed

• Create lightweight dashboards or reporting frameworks to support team decision-making

About You

Experience / Skills / Education:

• Diploma with 3+ years of experience in an EA, administrative, or office management role

• A strategic mindset — you think about systems, not just tasks

• Strong organizational and multitasking skills

• Confident communicator — written and verbal

• Comfortable with digital tools (Microsoft 365, expense platforms, procurement systems)

• Discretion and professionalism when handling sensitive information

• A proactive, can-do attitude — you spot what needs doing and build the approach for it

• High school diploma or equivalent required

What Makes This Role Different?

This isn't a traditional EA role. You'll be embedded in one of Sanofi's most dynamic global teams, with direct exposure to digital strategy and operations at a senior level. The role is designed with flexibility and growth in mind — as the team evolves, so will your scope. You're not following the playbook. You're writing it.

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team. 

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally. 

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact. 

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs. 

AI Usage

All compensation will be determined commensurate with demonstrated experience. Employees may be eligible to participate in Company employee benefit programs, and additional benefits information can be found here.

Toute compensation sera déterminée en fonction de l'expérience démontrée. Les employés peuvent être admissibles à participer aux programmes d'avantages sociaux de l'entreprise. Des informations supplémentaires sur les avantages sociaux peuvent être trouvées ici.