Sales & Customer Engagement Coordinator

About the job:

Event Coordination

• Coordinate external activities such as congresses, professional meetings, and events

• Plan and facilitate internal and external meetings

• Handle speakers from domestic and abroad, including travel and service coordination

Contract and Financial Management

• Administer contracts and sponsorship agreements with external parties (HCO/HCP/patient organizations)

• Create purchase orders (PO) and handle invoices

• Process travel expenses and expense reports from external speakers

• Maintain overview of spending vs. budget

Communication and Stakeholder Management

• Serve as contact point for internal and external stakeholders

• Ensure good information flow and coordination within the team

• Handle documentation and archiving in accordance with compliance requirements

Experience and Competence– Training will be provided in these systems (highlighted in yellow in original)

• Experience from coordinator, assistant, or project support roles

• Documented experience with event and meeting coordination

• Knowledge of contract and invoice handling

• Experience with travel coordination and logistics

• Experience with eBuy (purchasing and ordering system)

• Experience with Meeting Select (meeting and event platform)

• Experience with Candex (vendor and payment platform)

Technical Skills

• Experience and ability to learn digital tools and systems quickly

• Good adaptability to new technologies – including AI to simplify work, etc.

Language

• Fluent Norwegian (oral and written)

• English is a requirement – as most communication takes place in English, both oral and written, with internal and external stakeholders nationally and internationally

Personal Attributes

• Excellent communication skills – both written and oral in Norwegian and English

• Structured and systematic – ability to maintain overview in a high activity level

• Flexible and solution-oriented – positive attitude and ability to handle changing priorities

• Independent and proactive – takes initiative and works well both independently and in teams

• Discretion and confidentiality – handles sensitive information in a secure manner