Customer Contact Management Senior Analyst

Customer Contact Management Senior Analyst

• Location: Bogotá

About the job

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As Customer Contact Management Senior Analyst within our Order to Cash Team.

Our Order to Cash (O2C) team aims for excellence, equipping Sanofi with a robust core model, seconded with best of breed digital solutions embedding artificial intelligence and machine learning functionalities. 

Our international presence, our ambition to become a global reference player for all order to cash related processes mean that our team works on a variety of projects with opportunities for a rich mix of work. This leads to a challenging and stimulating professional experience full of growth and learning. 

We offer a diverse and dynamic environment that’s growing at pace. Over the past two years, Sanofi Business Services (SBS) has doubled in size and increased its scope.

As one department within SBS, we’re also part of something much bigger. This provides opportunities for learning, growing, job moves and a diversified, fulfilling career. 

Our O2C team to handle the following activities:  

Master data Management 

Sales orders Management 

Requests and Disputes Management 

Credit Risk and Credit Data Management  

Collections and Customer Contact Management 

Cash Application and Receivables Management  

AR related Month-end Closing, Reporting and Non-trade Invoice Management  

These operations are critical for customers & patients products fulfillment, accurate accounting, generating cash flow, customer satisfaction.

Connect with us if you are… 

•          An expert in global processes (master data, sales orders administration, claims, credit, collection, reporting, process mining and data analytics), looking to share your knowledge.

•          A professional who thrives in an international environment, where you can develop your talent and realize ideas and innovations within a dynamic team of experts.

•          An agent for change, looking to develop new ways of working and driving company performance through continuous improvement that increases the company’s working capital.

•          A person eager to be part of our transformation to make Sanofi best in class, while contributing to the company’s results so they can be reinvested to support our purpose: We chase the miracles of science to improve people’s lives.

JOB PURPOSE: 

• Responsible for managing requests and disputes from customers. Registers the cases in systems and classifies them according to the classification matrix. Performs a first analysis to analyze and resolve within fixed service level target time. 
• Coordinates with other neighboring functions (e.g Supply Chain, Commercial, Quality) to close the case by gathering information and investigating. The objective is to reach the highest first call resolution rate and provide a positive customer experience framed by a target lead time determined by priorities.

This role requires a detailed understanding of Order to Cash activities passionated by customer satisfaction and problem resolution. 

ORGANIZATIONAL CONTEXT:

SBS O2C

KEY ACCOUNTABILITIES:

• Registering activities 
• Collect and register inquiries, requests, claims, returns from external and internal customers in a timely manner, based on predefined priorities.
• This activity is driven by “first call resolution” practice especially for requests.
• As case owner you are responsible to initiate and track until:
• Perform a claims/returns policy check, and escalate non-compliant cases to the accountable business contact for decision 
• Coordinate with internal or external stakeholders to investigate the cases based on the information gathering during registering process
• Liaise with the with third party or internal sites in case of refusal, damage, overage, DC error, shortage
• When relevant inform internal stakeholders to communicate decision 
• Guarantee that classification of requests and claims is consistently applied allowing to perform root cause analysis
• Requests/Claims resolution:
• Select the appropriate resolution process as per request/claim management guidelines, manage subsequent documents, such as credit/debit memo and/or returns/refusals orders
• Ensure approval workflow is followed to obtain relevant approvals 
• Apply internal control rules whenever required
• Monitor operational reports, follow-up on all requests and claims to secure resolution and communication to customer
• “In the event that the employee receives notice related to quality complaint for Sanofi portfolio products (including medical devices), he/she shall report it to the Quality Department in accordance with the HUB procedure (DTP), within 1(one) business day from receipt.”

About you

• Experience: At least 2-4 years´ experience in Customer service in contact with the customers or similar (essential) preferably in Pharma  
• Soft and technical skills: Strong understanding of order to cash overall processes
• Good business acumen (advantageous)  
• Experience in call centers resolving customers issues (advantageous)
• Strong problem solving, deductive and analytical skills (advantageous)  
• Hands-on experience of Salesforces Service Cloud (essential) & SAP in S4 Hana preferably
• Knowledge of Microsoft Office and expertise of MS Excel (essential)  
• Ability to interact with customers in a professional manner (essential)  
• Is self-motivated, well organized, hard-working, detail-minded, clear thinker, quick learner  
• Well-inclined towards change and can work under pressure. 
• Team player, able to work collaboratively transversally and with front line teams with an end-to-end mindset (essential)  
• Good communication skills (essential) 
• Education: (ask for qualifications only if they are essential for performing the role)
• Languages: Excellent English written and verbal  
• Secondary French language is a plus 

Why choose us?

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
• You’ll be part of leading the first experiences a job seeker has with Sanofi and ensuring it is best-in-class and driving conversions.
• You’ll be part of a truly diverse cross-cultural team and can have real business impact.
• Flexible working policies, including up to 50% remote work.
• Private medical care, life and health insurance, and gender-neutral paid parental leave
• Colombia is one of Sanofi’s key locations for new talents, having a big footprint with the Bogota HUB and its best-in-class operation.
• Mexico and Argentina Play an instrumental part in creating best practice and innovation within our 3 vaccines production plants.

PursueProgress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

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