Executive Assistant

About the Job

We are an innovative global healthcare company, committed to transforming the lives of people with immune challenges, rare diseases and blood disorders, cancers, and neurological disorders. From R&D to sales, our talented teams work together, revolutionizing treatment, continually improving products, understanding unmet needs, and connecting communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.

Will be responsible for providing primary support to the Head of North America Commercial Transformation and New Product Launches in addition to ad hoc support to US based members of the Business Acceleration and Innovation Team and the New Product Launches team. This is a role requiring high levels of confidentiality, discretion, professionalism, and proactivity.

Key Responsibilities Include: 

Seasoned and exemplary 1:1 work style

• Proactive and senior leader focused time management that occurs in real-time

• Excellent time management and ability to organize and execute multiple priorities with a strong sense of urgency

• Outstanding oral and written communication skills

• Strong administrative and computer skills, specifically MS Office (Outlook, Teams, PowerPoint, Excel and Word)

• Ability to interact with various levels of business functions and professionals in and outside the organization, able to respond effectively to the needs of the business

• Ability to have direct conversations with those they support to ensure manager and team stay on time, on task, and are operating effectively

Strong emotional intelligence ability

• Can manage through office dynamics, and routinely exercises excellent judgement of situations that arise, especially in relation to situations requiring confidentiality

• Can interact comfortably with all individuals and is able to build their own network and leverage internal resources

Demonstrates personal accountability

• Works independently and with utmost discretion

• Conducts themselves with integrity and is engaged in their work with a positive attitude

• Acts with accountability and takes responsibility for actions and follow-through

• Promotes and ensures full adherence to the Code of Ethics and US Supplement as well as applicable federal and state law according to FDA guidelines

• Acts as a strong team player by being available to provide backup support to other Senior Administrative Assistants during vacations, sick leaves, etc.

Provides outstanding administrative support

• Travel arrangements – coordinate domestic and international travel needs

• Calendar management – proactively manage Outlook calendars, resolve schedule conflicts, and prioritize meetings and urgent matters

• Expense reports – process expenses accurately and in a timely manner

• Event coordination – arrange on-site and off-site meetings and events including venue, A/V, catering, etc.

• Track invoices and purchase orders

Ad-hoc HR administrative support

• Has a high degree of confidentiality and judgment; able to manage sensitive information and data carefully

• Manage document repositories including shared drives, SharePoint sites, and Teams sites

• Executes regular reporting and dashboards (Excel & PowerPoint); updates XYZ with guidance from the team

About you

Basic Qualifications:

• High School Diploma or GED and 6+ year's administrative experience.

• Proficiency in using technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others).

Preferred Qualifications:

• Bachelor’s Degree preferred or Secretarial Certificate.

• Experience with SharePoint and Teams content administration.

• Experience supporting senior-level business leaders in a pharma or biotech environment.

• Excellent verbal and written communication skills.
  High ethical standards, maintenance of confidentiality.

• Flexibility with time, working across multiple time zones.

Core Competencies

Act for Change

• Embrace change and innovation to initiate new and improved ways of working

• Proactively seek and execute best practice administrative procedures in tandem with colleagues

Cooperate Transversally

• Collaborate effectively with peers, stakeholders and partners across the organization, within and across GBUs, to positively impact collaboration and efficiencies

• Proven stakeholder management skills with senior leaders, including comfort with ambiguity

Strategic Thinking & Decision Making

• Ability to work independently and exercise excellent judgement of situations that arise

• Highly honed research abilities and able to use them with minimal source information

Develop People/Self

• Willingness to continue to develop core administrative competencies over time

• Aligns oneself with Sanofi procedures and culture

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

Sanofi Inc. and its U.S. affiliates are Equal Opportunity and Affirmative Action employers committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender, gender identity or expression; affectional or sexual orientation; disability; veteran or military status or liability for military status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

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