Document Management Team Lead

About the team

The Data Process Automation team specializes in streamlining and optimizing data-driven processes across our organization. We manage and visualize data to unlock insights, design efficient processes through process mining, and implement robotic process automation to enhance operational efficiency. Our goal is to drive innovation and productivity by automating and improving how data and processes are handled.

About the job

Join our dynamic team at innovative healthcare company, where you will lead a group of three colleagues in managing and ensuring the accuracy of crucial documentation. Your role focuses on overseeing standards and global standard operational procedures, which are the backbone of our regulatory compliance. This position is pivotal in maintaining the highest standards of operational efficiency and adherence, contributing significantly to our company's success and global impact.

• Manage team of 3 document specialists

  • Supervise Daily Operations: Oversee the day-to-day tasks of the document specialists, ensuring that deadlines are met and quality standards are maintained.

  • Provide Guidance and Support: Offer mentorship and training to enhance the skills and productivity of the document specialists, helping them resolve challenges and develop professionally.

  • Coordinate Workflow and Priorities: Allocate tasks, manage workloads, and ensure that the team's efforts align with broader project goals and timelines.

  • Conduct Performance Reviews: Regularly evaluate the performance of the document specialists, provide constructive feedback, and implement strategies for continuous improvement.

• Manage Document within our tool

  • upload Global and Local Document

  • Launch the corresponding workflow

  • Fill in Document metadata

  • Launch, Monitor & Close periodic review

  • Monitor & close document change request

  • Assign Local assessment as per the agreed process

  • Monitor reporting on GOP adherence

• Deliver required training

• Answer questions from process owners

• Interaction with Non GxP Documentation process improvement definition, strategy and technical implementation 

• Contribute to team effectiveness, identify risks, formulate improvement

• Manage work processes efficiently,

• Propose, set up and follow up KPI, SLAs and reporting structure

• Stakeholder management

  • Build and Maintain Relationships: Establish strong, trust-based relationships with key stakeholders to ensure open communication and alignment on goals and expectations.

  • Communicate Progress and Updates: Regularly update stakeholders on the status of projects, addressing any concerns or changes in direction, and ensuring that expectations are managed effectively.

  • Gather and Incorporate Feedback: Actively seek input from stakeholders to understand their needs and preferences, and integrate this feedback into the team's work to enhance outcomes.

  • Facilitate Collaboration: Coordinate and mediate between the document specialists and stakeholders, ensuring that all parties are aligned, and facilitating smooth collaboration to achieve shared objectives.

we are seeking a dedicated and experienced professional with a strong background in document management and team leadership, the pharmaceutical industry as a plus. The ideal candidate will have:

• Proven experience in leading teams, with a focus on fostering collaboration and ensuring high performance.

• Expertise in managing documentation systems, and a keen eye for detail in maintaining document accuracy and adherence.

• Strong organizational skills, with the ability to manage complex workflows and ensure timely completion of document reviews and change requests.

• Excellent communication skills, capable of delivering training, addressing inquiries, and interacting with various stakeholders.

•  approach to identifying risks, proposing improvements, and enhancing team effectiveness.

• Experience in setting up and monitoring key performance indicators (KPIs), service level agreements (SLAs), and reporting structures to ensure regulatory compliance and operational efficiency.

The successful candidate will be a crucial part of our team, driving the accuracy and compliance of our documentation processes and contributing to the overall success and regulatory adherence of our company.

Why to choose us

• Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.

• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.

• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks’ gender-neutral parental leave.

• Play an instrumental part in creating best practice within our Document Management process

PursueProgress. Discover Extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

Our Hubs are a crucial part of how we innovate, improving performance across every Sanofi department and providing a springboard for the amazing work we do. Build a career and you can be part of transforming our business while helping to change millions of lives. Ready? As Document manager specialist  within our Data Process Automation team, you’ll be responsible for managing team of 3 talents and work on Global Operational Procedures workflows.

We’re an innovative global healthcare company that helps the world stay ahead of infectious diseases by delivering more than 500 million vaccine doses a year. Across different countries, our talented teams are exploring new technologies to protect people and promote healthy communities. We chase the miracles of science every single day, pursuing progress to make a real impact on millions of patients around the world.