AMET Administrative Assistant

Job title: AMET Administrative Asisstant

Hiring Manager: General Manager of Consumer Healthcare AMET (Africa, Middle East, Turkey)

Job location: İstanbul

About the Job:

At Sanofi Consumer Healthcare, we're building healthier future by helping people help themselves. We empower people to champion better self-care for themselves, our communities and our planet by making it as simple as it should be. We are a brand led, consumer first organization focused on growing our leading loved brands like Buscopan®, Nospa®, Eneterogermina®, Allegra®, Dulco®, or Essentiale® to help more people play an active role in their health.

Working together, we're focused on simplifying our business, clarifying roles and responsibilities and driving personal accountability to improve collaboration and excellence of execution while role-modelling and fostering challenger mindset across the whole organization to enable everyone to bring out their best every day.

Main Responsibilities:

• To provide administrative support to the AMET Zone Head and more broadly to the AMET Zone LT Team.
• This role requires a high level of administrative skill and technical competence using business applications such as eBuy, Concur and eContracts.
• Understanding of and working in accordance with internal SOP’s, especially related to the events with Internal employees/staff, along with the complete follow-up of all required documents is central to this role.
• Strong oral and written communication skills, flexibility and the ability to manage multiple tasks of equal/varying priorities is essential.  The ability to maintain a high level of confidentiality is critical.

Key Results/ Accountabilities:

Responsibilities will include but not be limited to:

• Managing events like Townhalls – sending the invite / organizing the translators where necessary and managing other Internal Events and Meetings.
• Main point of contact with external Vendors to organize / raise PO’s for these vendors.
• Organize and streamline schedule and diaries in order to ensure priority to urgent and important requests
• Oversee and manage general administrative tasks such as business travel authorization, purchase approvals, authorization expenditures, contract approvals.
• Raising PR’s using eBuy.
• Following up with the payment requests with Finance.
• Writing the meeting minutes of the meetings.
• Archiving documents for events related to the Business Meetings.
• Office management: Manages multiple, sometimes conflicting, priorities in a fast-paced and demanding environment.
• Provide high level administrative support
• Coordinate with local teams in the countries planning and logistics.
• Maintains up to date mailing lists for the department
• Takes initiative and independently manages special/administrative projects in dynamic fast paced environment other adhoc requirements.
• Manage logistics of AMET events.
• Assist in the on the logistics of LT relocating to the new HQ - Istanbul.

Maintain Compliance 

• Abide by the requirements of the internal Code of Ethics including but not restricted to maintaining high professional standards of conduct in line with the Company procedure with a duty of care to the reputation of the Company 

Ethical Leadership

• Takes personal accountability to use personal experience and knowledge, as well as the training and tools provided by Sanofi, to maintain a good knowledge and understanding of all ethics and governance relevant to the role (Sanofi Policies and Procedures and any relevant legal requirements) and demonstrate personal leadership in applying these to all work undertaken.
• Escalates any decisions, or seek the support of colleagues or management if personal knowledge and understanding is not at the level required to carry out any part of the role

Environmental and Safety Leadership

To care for his/her own safety and wellbeing and the safety of others, and to co-operate with the company to ensure a safe place of work.Employees are therefore expected to:

• Support and conform to Company safety rules and procedures to ensure a safe and healthy working environment
• Report any accident, incident or near miss, whether it be of personal injury or property damage
• Assist in the investigation of accidents with the objective of introducing measures to prevent recurrence

Thoroughly read all safety documentation issues by the Company and comply with its requirements. Escalate any doubts or uncertainties to their supervisor and / or manager.

Key Working Relationships

Internal Collaboration with:

• AMET Leadership Team
• Other Administrators in the AMET Zone Countries
• All CHC Functions including CHC GBS

External Collaboration with:

Would be expected to be involved with:  

• Creative Agencies Vendors & Service Providers
• Travel Agency

About you:

Essential Qualifications

Education Level
Preferably University Graduate – bachelor’s degree

Experience

• 5 years of experience in similar role / environment
• Experience supporting commercial activities, ideally in an FMCG, Pharma or biotech environment or other regulated industry.

Skills

• Fully conversant and proficient in Microsoft office / Power Point / Excel / Word
• Advanced level of written and verbal English (Turkish and French a plus)
• Excellent interpersonal, organization and communication skills appropriate to a multi-cultural and diverse working environment
• Ability to work autonomously.
• Strong problem-solving skills that allow to proactively anticipate requirements.
• Enthusiastic with a positive outlook and willingness to support with honesty, consistency and reliability.
• Ability to interact with a dispersed leadership team, other executive administrative assistants, and customers.  
• Flexibility with time, working across time zones
• Ability to prioritize effectively with attention to detail
• Proactively communicates timetables for completion of tasks

Must demonstrate the Play to Win Behaviours

• Stretch – We Differentiate where it counts
• Take Action – We drive Results
• Feedback – We challenge each other to grow
• Togetherness – We enjoy the ride together

Why Choose us?

• an international work environment, in which you can develop your talent and realize ideas and innovations within a competent team;
• access to internal recruitment and development libraries - you can create your own career path within Sanofi; your professional development will be supported purposefully;
• flexible home office policy, with a possibility to work up to 50% of time from home, where you can easily schedule your office days
• an attractive package of benefits
• Employee Assistance Program (mental health support, legal and financial consulting)
• Gender neutral paid parental leave as well as volunteer days

If the description fits your experience and has aroused your interest, please apply so we can get in contact with you!

Discover our Code of Conduct, that serves as the moral compass that guides us when chasing the miracles of science to improve people’s lives. Please ensure to have read this document, before applying.

Pursue progress, discover extraordinary.

Progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. You can be one of those people. Chasing change, embracing new ideas and exploring all the opportunities we have to offer. Let’s pursue progress. And let’s discover extraordinary together.

At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch ‘One day at Sanofi’ and check out our Diversity Equity and Inclusion initiatives at sanofi.com!