Global Process Expert – Export Order Management

Location: Barcelona - Spain

Type of work: Full time

Our Team

Our Order to Cash (O2C) team aims for excellence, equipping Sanofi with a robust core model, seconded with best of breed digital solutions embedding artificial intelligence and machine learning functionalities.

Our international presence, our ambition to become a global reference player for all order to cash related processes mean that our team works on a variety of projects with opportunities for a rich mix of work. This leads to a challenging and stimulating professional experience full of growth and learning.

Business Operations is a Global organization of Sanofi providing end to end services to all geographies in Europe, North America, China, JPAC & International regions and covering Global Procurement services, Operations and transition management, Medical activities hub, People services, and Global Finance services. Global Finance services hosts the following service lines O2C, A2R, Financial sanctions compliance and Controlling Operations 

As one department within Business Operations, we’re also part of something much bigger. This provides opportunities for learning, growing, job moves and a diversified, fulfilling career.

Order To Cash (O2C) service line, one of the pillars of Business Operations Finance services, is currently covering the following areas of the Customer Invoice to Cash (Ci2C) process:

• Credit Management
• Collections & Account Receivables management
• Cash Application
• AR Monthly closing and Reporting

To build an integrated end-to-end order to cash process under one single organization it will be extending its scope to the following Order to Serve sub-processes:

• Customer Master Data, Pricing & Commercial conditions
• Claims & Disputes Management
• Order Management

Our function at a glance

Our O2C team to handle the following activities:  

• Master data Management
• Sales orders Management
• Requests and Disputes Management
• Credit Risk and Credit Data Management  
• Collections and Customer Contact Management
• Cash Application and Receivables Management  
• AR related Month-end Closing, Reporting and Non-trade Invoice Management  
• These operations are critical for customers & patients products fulfillment, accurate accounting, generating cash flow, customer satisfaction

In the context of such transformation, a Global Process Expert – Export Order Management role has been created

Under the management of the Global Process Lead, this role is in charge to drive specific topics, projects contributing to Core model enhancements and deployments. This role will be instrumental as well in the continues improvement area improving core model adherence, global initiative allowing better efficiencies and best in class practices.

In close collaboration with Regional/Local leads, this role provides the support, coaching & facilitation to allow the Regional/Local teams to successfully adopt/adhere consistently to the core processes. In addition, process efficiency should be continuously improved by promoting and sharing best practices and performance mindset.

Global Process Expert – Export Order Management acts as the core model guardian in the coordination of activities to ensure best and harmonized practices are adopted by all Local /Regional teams. 

Global Process Expert – Export Order Management handles smooth change management among Local /Regional teams, identifies risks and discrepancies and develops adequate actions plans to mitigate them, recommends improvements, and monitors till implementation.

As part of iO2C team, Global Process Expert – Export Order Management contributes to execute its strategy related to Global projects implementation as well as process simplification and optimization.

Main responsibilities

Core model:

• Contribute to the Design, development, maintenance, simplification, optimization and improvement of core model processes in collaboration with Regional leads and Order Management Global Process Lead
• Processes in Order Management core model include order taking, order acceptance, delivery and invoice processing. For Export following specificities are included in the core model: export regulatory documentation (incl. customs export declaration internally or by broker) and Interco automation model (incl. delivery request, intercompany flow between several legal entities and CMO supplier flow)
• The Core Model mainly comprises processes, technology landscape, RACI, interaction model business rules and KPI’s
• Collaborate on the change definition in policies and procedures supporting optimized and standard processes
• Propose actions to accelerate simplification of our operations, introducing innovative and harmonized solutions

Core model adherence/audit:

• Build and maintain stakeholder relationships across all geographies and drive standardization of processes
• Lead the preparation, conduct, and follow-up audit across all geographies the core model adherence
• Oversee the process performance across the different geographies and provide input into how it can be further improved
• Review and discuss and support in approval of exceptions to the Core Model with the regions
• Ensure strong relationships with the teams through both solid governance, as well as informal and formal networking
• Utilize dashboards and other enhanced visualization capabilities to illustrate historical trends and document and report detailed observations, instances of non-compliance and improvement opportunities

Global projects and initiatives:

• Ensure iO2C Core Model components are well understood to perform an effective implementation
• Deliver projects across all regions, notably technologies implementation
• Own the business case for the relevant project incl. its implementation impact within iO2C P&L
• Support neighbouring functions projects & other global initiatives impacting the Service Line
• Ensure relevant data are available to support business case and on-going project reviews
• Collaborate in global projects (ex. ISHIFT) and neighbouring functions initiatives where Order Management process is applicable

About you

• Experience:
  • Must have 5 to 10 years of process knowledge of Export and Intercompany Order Management processes and related systems. Deep knowledge of export regulatory documentation and intercompany processes
  • Strong understanding of the overall Order to Cash and Supply Chain E2E processes
  • Proven experience in Export Order Management activity & engaging 3rd parties
  • Strong understanding of countries specifics linked to export
  • Good knowledge of pharma business commercials, Trade Environment, Finance & business modelling
  • Proven experience in Project Management & process review

• Soft skills:
  • Multicultural mindset - international exposure
  • Excellent teamwork and interpersonal skills
  • Ability to take initiative and overcome challenges
  • Effective collaboration skills with peers, stakeholders and partners across the organization
  • High capacity and willingness to learn about procedures
  • Ability to successfully lead & engage indirect remote teams
  • Adaptability to work in ambiguous, constantly changing situations, including flexibility in working hours to accommodate working with different regions/geographies
  • Ability to develop high-quality presentations
  • Strong customer orientation
  • Strong Networking & communication skills
  • Excellent organizational and planning capabilities
  • Positive, open-minded, customer centric and problem-solving attitude
  • Capacity to challenge the consensus, current state and to propose solutions
  • Reliability
  • Ability to cooperate transversally & successfully work in a transversal environment
  • Innovation and creative mindset
  • Strong leadership & influence capabilities
  • Lead the change

• Technical skills:
  • Strong analytics skills with the ability to collect, organize, analyze, and disseminate information with attention to detail and accuracy
  • Hands-on experience of SAP (essential) in S4 Hana preferably, OM Management modules, GTS (advantageous)
  • Knowledge of Microsoft Office and expertise of MS Excel (essential) 

• Education: Bachelor’s or Master’s degree from a Business or Engineering school

• Languages: Fluent in English (minimum of strong B2 level required)

Pursue Progress. Discover Extraordinary.

Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.

At Sanofi, we provide equal opportunities to all regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or gender identity.

Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!

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